4 Free Computer Programs all Social Workers Need to Use

Let’s talk a little about free…it happens to be one of my favorite words. Free parking, I live in LA, Free Willy,  and most people’s favorite free money.  A common excuse I hear when I ask other social workers why they don’t know how to use a specific piece of software is, “It’s too expensive.”, and I am sure you have felt the same way.  Another I hear is, “It’s too hard to learn or I didn’t go to college for that.”.

Here is some free money, if you were to buy the consumer version of these programs it would cost you close to $1000! That is one licence each for a computer. These computer programs which will enhance your own practice and/or the organizations you work for, completely for free! They even come with free handy tutorials to go with them!

For your convenience I have hyper-linked the software’s homepage in each of their respective names.

1.OpenOffice Calc: Spreadsheet program

pieOpenOffice Calc is part of  Apache OpenOffice, which is a suite of software much like Microsoft Office, but free. As most people know how to use a word processing program and understand its value instead lets focus on something most people do not know how to use which is a spread sheet program. Programs like Excel and Calc can be alien and daunting at first glance but with the right tutorial they are manageable. So, what can you do with a program like this?

Administrative functions, which many of us will have to do are made significantly easier with this program. You can track client information, track client outcomes, keep notes on client; on the more macro side of social work you can keep track of donations, organize and analyze hours for volunteers. You get the idea and I am sure you can think of more things.

The most important function of these programs are the formula, all of which can be easily learned. At sites like this: Tutorial  and if you forget what you learned you can always check out the wiki.

These functions allow you to do things that might otherwise take you hours to do in seconds. More importantly they do it without errors. (Note: if you don’t mess up the formula and your data is good)

A good example; you are being reviewed by your boss and they want to know how many of your clients missed their therapy appointments and why. Fancy you kept a spread sheet with all of that data. You can then use a formula to count the days missed and list the reasons why for each client. You can even set up a pie chart that indicates why.

For those more macro social workers out there, say you are getting donations and you wonder where people are hearing about your program. So you  use a the “filter” function to sort out all the zip codes of your donors and pull for you the ones that occur the lowest and the highest. Then you can tell where you need to focus more of your effort  to get more donations!

These are simple ways of using an otherwise ignored piece of software. The best part is, you can save money for yourself and your organization by having them switch to OpenOffice from microsoft products.

2.GIMP : Free graphic design program

We have all heard of Photoshop. Well GIMP is photo shop but free. I will keep this short and simple, you need to learn this because:

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10,000 Hours in MS paint vs. 20 Minutes in GIMP

Which one would you rather have potential donors, clients and staff members see?

Even if you only learn the simplest functions on this software you can drastically improve the forms, advertisement and website that your organization uses. Most organizations can’t afford to hire a graphic designer and you don’t really need one to create an intake form or flyer for your next fund-raiser. Appearance is key though, a professional looking advertisement will garner more and higher donations and attendance then one that looks like it was made with crayons.

GIMP has easy it use tutorials , and a great community of people who will help you. That being said, many of the same functions that work in Photoshop also work in GIMP.

3.Freemind :The free way to free your mind

Do you remember when you were young and your teacher or parent said, “Write down you ideas it will make it easier to think about?” Well that is what Freemind is for. Imagine that you could lay down all your ideas, with sub idea, with even more sub ideas and even more sub ideas. You get the point.

Free mind is useful for a whole variety of purposes, from reorganizing your own ideas to helping clients get a better grasp on their own goal. Free mind can help you structure just about anything and get a grasp on ideas that might be just a little too big for paper. This article was written using Freemind!

You can learn to use Freemind from their website, with a simple tutorial on the main page. While freemind is not as easy to use as some similar software, it is free.

 4. PDF-XChange Pro2012: PDF reader

One of the best PDF readers out there, great if you are a social worker or social work student looking up evidence based practices. Many of which are in pdf form and contain strange characters that normal PDF readers cannot understand. This software can recognize most characters as well as let you note the PDF yourself. Over all something that all social workers need.

The bummer part is that the free version wants to install a toolbar, use caution when installing this software and ensure that you avoid the toolbar!

Note: Before Downloading any software to your computer ensure that it is from a site you trust.

Using Prezi to Spice Up Infographics

Prezi is presentation software that makes it easier to create fun, energetic presentations that tell a story. You can combine this software with other visual tools, like infographics, to have a greater impact by focusing in on the important pieces and removing the noise.

images (37)Infographics are excellent tools for succinctly and visually representing your data. More recently, several nonprofits have been able to convert their annual reports into infographics . Infographics are very easily shared and read through social media and email marketing channels.

They are much more likely to be retweeted, receive more +1’s on Google+, and more shares on LinkedIn. They rank fairly evenly with traditional posts’ number of ‘Likes’ on Facebook.

But, how can we make these better? How can you turn an infographic into something useful for a fundraising event or community outreach presentation? The best solution I’ve come across is Prezi.

Prezi is free software (there are paid versions)   that allows you to visually and energetically explain how  portions of your data are related to each other. You can add images, music, and video to enhance your words. And, because it’s in the cloud, you can collaborate with multiple people who can access and edit it from anywhere. It’s perfect for working in teams, in the field, or with volunteers.  You can also access it on your phone and tablet, which lets you give your presentation on the fly for those chance meetings with possible supporters.

Here are a few examples of Prezi’s being used on Infographics

Internet Marketing Land

NHS Governors Demographics 

Western Lowland Gorillas

If the infographic aspect of this post scared you away – don’t worry. Infographics are easy to make and don’t require prior graphic design knowledge. There are several sites (free and paid) that will help you get started.  Piktochart is very popular, as well as  Visual.ly. If you want to make it yourself for free, you can use image manipulation software (like GIMP), some infographic templates you can find on Google image searches or freepik.com, and a little bit of time to make something beautiful.

If you need help creating infographics, Prezi’s, or anything related – feel free to shoot me an email to Rjlendzion@gmail.com or you can also visit the Prezi’s support forum. Have you used Prezi? Share your thoughts below!

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